Process




 

What to expect &
When to Expect it

We will keep you
on track and on time

Our carefully curated collaborative workflow is designed to keep the planning, design and production of your event on track, on time and with as little worry and stress on your end as possible. We are your designer and general contractor!

 
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 Donna Von Bruening

Donna Von Bruening

 

1

INITIAL ENGAGEMENT

We begin with a complimentary consultation and interview with you so we can get to know each other and determine that we are a good fit to work together. We take only a limited number of projects a year to preserve the quality of our client experience; therefore, this process is crucial to us

Should we both decide to move forward, we will draw up our agreement outlining our process and pricing structure tailored to your needs.


 

2

PLANNING

AND DESIGN STAGE

As soon as we receive the signed agreement and retainer from you we begin planning and designing your event right away. You will complete our tailored design survey so we can understand the scope of your event and determine your event goals and challenges while we initiate the design process.

We then begin meeting with your team of vendors to develop
specifically tailored proposals, complete with economical, mid-level, and high-end options supporting the overall vision and event goals.

We create a detailed design plan and schedule your design presentation no later than 4 months prior to your event date. Also at this time we review with you each line item of the proposed budget, and detail all design proposals and event contracts for your approval.

Transparency and honesty is paramount to our relationship with you so each proposal and contract that you receive is directly from your creative vendors (floral designer, rental company, lighting company etc).

 Donna Von Bruening

Donna Von Bruening


 Donna Von Bruening

Donna Von Bruening

 

3

PRODUCTION PHASE

Four months from your event date, you will approve the design plan and proposed budget and we will enter into production. At this time you will sign any remaining vendor contracts, remit deposits to each creative vendor. As production is under way, we place orders and finalize proposals with your selections made during the design presentation. Your team of vendors reserves inventory and builds custom installations drawn up in the design phase. This is where your event comes to life!


 

4

EVENT MANAGEMENT

Two months prior to your event, our team creates detailed load-in/strike schedules and truck manifests, troubleshoots logistics, and secures any necessary permitting and security for the event. Your team distributes detailed production schedule timeline to each member of your creative team and drafts a thorough, by–the-minute run of show for you and your guests.

Thirty days prior to your event, our staffing needs are finalized for the Sara Kovel Events labor force that will be on site for your event, overseeing all logistics and timing of the day.

 Glenn Livermore

Glenn Livermore

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Inquire

Let's dream up your event


 

“The entire planning process and execution went flawlessly”

Sara was not only detailed oriented, but was also able to share in our overall vision. We had the wedding that we had always wanted! It was perfect.
— ZACH & SAMARA